Is Office Supplies Tax Deductible for Your Business?

Yes, office supplies is generally tax deductible for self-employed individuals, freelancers, and small business owners. The IRS allows you to deduct ordinary and necessary business expenses, and office supplies typically qualifies when used for legitimate business purposes.

Key Rules for Deducting Office Supplies

Tangible items consumed in business within the year—paper, pens, toner, postage, staples—are ordinary and necessary business expenses.

Requirements to Claim This Deduction

• Must be used for business purposes
• Keep receipts (credit card statements alone often insufficient)

How to Document Office Supplies for Tax Purposes

Proper documentation is critical for any business deduction. For office supplies, you should:

• Keep all receipts and invoices showing the amount paid
• Record the date of the expense and the business purpose
• If mixed-use, maintain a log showing business vs. personal usage
• Store records for at least 3 years (7 years for major purchases)

Source: IRS Publication 535. This information is for educational purposes only. Consult a qualified tax professional for advice specific to your situation.