Cleaning Invoice Template
A cleaning invoice lists each visit by date, the service level (standard, deep, move-out), any add-ons, and the rate per visit, hour or square foot, and recurring clients are usually billed once a month. The template below starts with a biweekly house cleaning invoice; change the visits and add-ons for your client and download it as a PDF or Word file.
From and bill to
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Name on the first line, then address, email, phone.
Details
Line items
$320.00
$35.00
$40.00
Discount, tax and payments
Applied to taxable lines after the discount.
Added after tax.
Notes and terms
Total
$397.50
Subtotal $395.00
Tax $22.50
From
Bright Corner Cleaning LLC
310 North Queen Street
Lancaster, PA 17603
(717) 555-0148
billing@brightcorner.example
Invoice
Invoice # INV-0534
PO / reference #: Biweekly service, October
Bill to
Renee Albright
88 Chestnut Hill Road
Lancaster, PA 17601
Ship to / job site
88 Chestnut Hill Road, Lancaster, PA 17601
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Biweekly standard clean, 3 bed / 2 bath (Oct 6 and Oct 20) | 2 | $160.00 | $320.00 |
| Add-on: inside refrigerator (Oct 20) | 1 | $35.00 | $35.00 |
| Add-on: inside oven (Oct 20) | 1 | $40.00 | $40.00 |
| Subtotal | $395.00 |
| Discount | −$20.00 |
| Tax (6%) | $22.50 |
| Total | $397.50 |
| Balance due | $397.50 |
Notes
First-month discount applied. Next visits: Nov 3 and Nov 17. Please give 48 hours' notice to reschedule; a $40 lockout fee applies if we cannot get in.
Payment instructions
Pay by card through the link in this email, Zelle, or check to Bright Corner Cleaning LLC. Due within 7 days.
PDF opens your browser's print dialog: choose "Save as PDF". The Word file opens in Word, Pages and Google Docs.
Invoices and the books behind them, in one place
Jupid includes invoicing, connects to your bank and categorizes income and expenses automatically, so your records are ready at tax time.
Per visit, per hour or per square foot
Residential cleaners mostly charge a flat rate per visit, set by home size and service level, with recurring clients (weekly or every other week) paying less per visit than one-time deep cleans. Hourly pricing works for cleaners who work alone or for jobs that are hard to scope, often with a two- or three-hour minimum. Commercial and janitorial contracts are usually priced per square foot or as a fixed monthly fee for a set schedule, billed at the start or end of each month.
Recurring clients prefer one invoice a month that lists each visit date, so they can check it against their calendar. Add-ons belong on separate lines: inside the oven or refrigerator, interior windows, laundry, baseboards, cabinets. Spell out your policies in the notes: the cancellation window, a lockout fee when you cannot get in, and whether the supplies are yours or the client's.
Line items for a cleaning invoice
Use one line for each of these that applies:
- Each visit with its date and service level, at the per-visit rate.
- Hours worked and the hourly rate, for hourly jobs.
- Add-on tasks, priced per task.
- Special products or supplies the client asked you to buy.
- A lockout or late-cancellation fee, if your written policy allows one.
- First-month, referral or prepay discounts, entered in the discount field.
- Tips are not invoiced; record them as income when the client pays them.
Sales tax on cleaning services
Most states do not tax house cleaning, but some do, and the rules are specific. In Texas, building and grounds cleaning and janitorial services are taxable real property services, and tax is due on the charge to clean a home, office or other building; the residential exemption covers only a cleaner who is the household's own employee, not a maid service. In Pennsylvania, building cleaning and maintenance services are taxable for residential and commercial customers alike. Hawaii, New Mexico and South Dakota tax most services. Elsewhere, commercial janitorial work may be taxable while residential cleaning is not.
Check with your state department of revenue before your first invoice, because a cleaning business in a taxing state needs a sales tax permit and must charge tax from day one. If you pay cleaners as independent contractors rather than employees, a payment of $2,000 or more to one person in 2026 generally means filing Form 1099-NEC for them.
Worked Example
The example bills a homeowner in Lancaster, Pennsylvania, for October: two biweekly cleans of a three-bedroom, two-bath home at $160 each ($320.00) plus two add-ons, the inside of the refrigerator ($35.00) and the oven ($40.00). A $20.00 first-month discount brings the taxable amount to $375.00, and Pennsylvania's 6% sales tax adds $22.50.
| Line | Calculation | Amount |
|---|---|---|
| Biweekly standard clean, 3 bed / 2 bath (Oct 6 and Oct 20) (taxable) | 2 × $160.00 | $320.00 |
| Add-on: inside refrigerator (Oct 20) (taxable) | 1 × $35.00 | $35.00 |
| Add-on: inside oven (Oct 20) (taxable) | 1 × $40.00 | $40.00 |
| Subtotal | Sum of rounded lines | $395.00 |
| Discount | Flat amount | −$20.00 |
| Sales tax | 6% × $375.00 taxable | $22.50 |
| Total | $397.50 |
The total and the balance due are $397.50, payable within 7 days.
More Invoice Templates
Each template opens the same generator with line items and terms typical for the trade.
Frequently Asked Questions
Official References
- Texas Comptroller Publication 94-111, Cleaning and Janitorial Services
Tax is due on charges to clean a home, office or other building; the exemption covers only a household's own employee.
- 61 Pa. Code section 60.1, Building maintenance or building cleaning services
Pennsylvania's sales tax rule for building cleaning and maintenance services.
- IRS Publication 583, Starting a Business and Keeping Records
Lists invoices among the supporting documents for business income and explains how long to keep records.
This template does the arithmetic and the layout. Sales tax, licensing and invoicing rules vary by state and trade; confirm what applies to your business with your state's department of revenue, your licensing board or a tax professional. Federal figures verified October 2026.